The Factory Floor Prompts

Pick your sourcing situation, answer two or three questions including your supplier's country, choose the prompt that fits, and copy out a finished prompt for ChatGPT, Claude, Gemini or Perplexity.

1. 1Pick your situation — finding a supplier, verifying one, reading a quotation, negotiating, handling a quality problem, sorting shipping documents, or reporting upward.
2. 2Answer that situation's two or three follow-up questions, including your sourcing country, so the prompt knows your product, your volume, and where you stand. The country you pick carries its own business and negotiation context into the text.
3. 3Choose the prompt that fits. Each situation surfaces the prompts written for it, listed by name — “First inquiry”, “Factory or trader”, and so on — so you take the one that matches the question you actually have.
4. 4Fill in any details the prompt still needs, then copy the finished text into ChatGPT, Claude, Gemini or Perplexity and read the answer you actually needed.

These tools do not call an AI model. There is no chat window here, no API key to paste, and no account to create. What the suite does is build the prompt — it assembles your situation, your answers, and a country-specific briefing note into one block of text, and hands that text to you. You run it in whichever AI you already pay for, or in a free one.

That split matters, because the weak link in most sourcing conversations with an AI is not the model. It is the prompt. Ask a general-purpose assistant "how do I negotiate with my supplier" and you get general-purpose advice, because nothing in the question told it what you are buying, how much of it, how far along the relationship is, or which country's norms apply. Buying a hundred units from a trading company you found last week is not the same conversation as renegotiating terms with a factory that has shipped to you for three years — and neither one plays out the same way in Shenzhen, Ho Chi Minh City, Istanbul, or Monterrey.

So the prompt carries that context for you. It states the situation in the terms a sourcing professional would use, includes what you told it about your position, and appends a short note on how business is typically conducted in the country you selected. You get an answer shaped around your actual deal instead of a generic checklist.

First-time importers who have a supplier list and no idea which questions separate a real factory from a reseller. Procurement and operations people who already use AI daily and keep getting answers that are technically correct and practically useless. Founders running their own sourcing without a China-side team. Anyone who has to explain a supplier decision upward to a boss, a board, or a client and wants the reasoning laid out cleanly before the meeting.

60 prompts sit behind the 7 situations, across 25 sourcing countries — Asia, Europe, the Americas, the Middle East and Africa. Every situation is reachable on the free tier. What the free tier covers is China, 5 generations, and the 30 prompts on Finding suppliers and first contact, Quotations and hidden costs, and Samples and quality. The 30 prompts on Negotiation; Orders, shipping, problems; and Board and internal reporting, and the other 24 countries, are part of a one-time unlock — a single payment, not a subscription — with the details shown inside the tool.

It will not verify a supplier for you. No prompt generator can pull a business licence, check a factory's export history, or tell you whether the company behind an email address exists. It writes the question — you or your AI still have to do the work of answering it, and an AI answer is a starting point, not due diligence.

When the stakes justify it — a first order, a deposit you cannot afford to lose, a supplier who has gone quiet on a quality claim — a generated prompt is not the right tool. That is what the Supplier Risk Diagnostic is for.