The Sourcing Prompt Generator
Stop asking your AI one-line sourcing questions. Pick your situation, choose from 60 prompts written for the moment you are in, fill in the blanks, and copy out a question that actually contains enough to get a useful answer.
The Sourcing Prompt Generator hands you a ready-to-paste AI prompt for a specific sourcing situation. You pick one of 7 situations, answer its questions, choose from the prompts written for that moment, and fill in any remaining details such as your quantity or your supplier's name. The library holds 60 prompts across 6 sections and covers 25 sourcing countries. The tool does not call an AI itself — you paste the result into ChatGPT, Claude, Gemini or Perplexity. The first 5 generations are free, covering China and 30 of the 60 prompts.
Who wrote these prompts
I am Cengiz. I was born in Germany, I speak German and Turkish. I learned the buy and sell business as a child in Turkey, representing brands, selling, and doing factory visits in porcelain, ceramics, and marble. I spent 15 years in Brazil with my own import and export company, and 10 years doing B2B in the United States, negotiation and sales. I traveled through Thailand, Vietnam, and Indonesia in the furniture business, buying, checking factories, quality control, negotiation, packaging, receiving goods, and handling all the documents, import, export, invoice, proforma, packing list. I have done all of it myself. Today I am in the steel business in China. These prompts are not written by a marketer. They are written from the floor, from real factory visits and real negotiations across three continents. They help you ask the questions a 25 year operator would ask.
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What this tool is
Most people get poor answers out of AI on sourcing questions for one reason: the question is too short. "How do I find a supplier in China?" returns a listicle, because that is all the model has to work with. It does not know your product, your volume, whether this is your first order or your fifth supplier, or what you are actually afraid of.
This is a library of 60 prompts, each written for one specific moment in an import job — the first inquiry, the quote that arrived, the defect you have to describe, the terms you want to move. The tool's job is to get you to the right one and fill it in. You tell it your situation, it narrows 60 prompts down to the handful written for that situation, and you pick from them by name.
The country you select is written into the prompt along with a note on how business is done there, so the model answers with that context instead of a generic one. Everything else the prompt needs — your product, your quantity, your supplier, your terms — becomes a field, and the finished text is yours to edit before you send it.
It is a template filler, not an AI product. Nothing on this page contacts a model, so there is no queue, no API cost and no rate limit on our side.
How it works
- 1Pick the situation you are in. There are 7, from finding a supplier to reporting upward.
- 2Answer that situation's questions — your product, the country you are buying from, and the one or two details that change the answer.
- 3Choose your prompt. The library holds 60; the ones written for your situation are listed by name, with the closest matches first.
- 4Fill in the blanks the prompt still needs, such as your quantity, your supplier's name or the terms you want.
- 5Copy the finished prompt and paste it into ChatGPT, Claude, Gemini or Perplexity.
The 7 situations you can start from
A situation is the starting point, not the product. Picking one tells the tool which questions to ask you and which prompts to put in front of you. Every situation is open on the free tier — the free and premium split sits on the prompts inside them, not on the situations themselves.
Find a supplier
You need to find factories who can actually make what you want.
Check if a supplier is real
You have a name or a website and you want to know whether to trust it.
Read a quotation
A quote landed and you want to know what it really says and what it hides.
Negotiate price or terms
You are at the table and you want to move price, terms, or both.
Handle a quality problem
Something is wrong with the goods and you need to put it in writing.
Prepare shipping and documents
The order is agreed and now it has to move and clear customs.
Report to my boss or board
You need to explain a sourcing decision or problem to people above you.
The 60 prompts, by section
The library is organised into 6 sections that follow the order an import job actually runs in. The first 3 sections — finding suppliers and first contact, quotations and hidden costs and samples and quality — are free, which is 30 prompts. The remaining 3 — negotiation, orders, shipping, problems and board and internal reporting — are premium, which is 30 prompts. Premium prompts stay visible on the free tier so you can see what is in there before you decide.
Finding suppliers and first contactFree10 prompts
First contact with a factory · Tell a real factory apart from a trading company · Get the real production catalog · Understand their real clients and export markets · Verify certifications properly · Rewrite my message in the correct business register · Ask about minimum order quantity without looking small · Check if they have exported to my market before · Request factory photos and a live video walkthrough · Set up and structure the first video call
Quotations and hidden costsFree10 prompts
Break down a quotation line by line · Find the costs they hid · Compare two quotations fairly · Ask why a supplier is much cheaper without insulting them · Catch the material downgrade trick · Get pricing at different volumes · Understand their payment terms request · Calculate the true landed cost · Investigate a price that is too good · Respond to a price increase before production
Samples and qualityFree10 prompts
Request a proper production sample · Write a quality standard the factory cannot misread · Turn an inspection report into a go or no-go decision · Build a pre-production checklist · Request a pre-production sample from the real line · Describe a defect clearly to the factory · Set the acceptance quality level · Make the factory pay for a failed batch · Build a full inspection checklist for a third-party inspector · Decide if a quality problem is a dealbreaker
NegotiationPremium10 prompts
Negotiate payment terms the culturally correct way · Get a better price without making them lose face · Push back on a bad term calmly · Tell a real yes from a polite maybe · Trade a bigger order for a better price · Structure and protect the deposit · Hold firm on a late price increase · Explore exclusivity without over-committing · Say no while keeping the relationship · Close the deal cleanly
Orders, shipping, problemsPremium10 prompts
Write a complete purchase order · Final confirmation before production · Ask for a production update without nagging · Handle a production delay · Deal with a wrong or short shipment · Write shipping and labeling instructions · Prepare the import documents · Respond to a quality problem after arrival · Handle a warranty claim · Decide whether to reorder
Board and internal reportingPremium10 prompts
Write a tariff exposure summary for the board · Explain a sourcing risk to a senior executive · Summarize a supplier decision for the team · Write a go or no-go one-pager · Present a cost saving to management · Make the case for one country over another · Write a supplier risk note · Brief a partner or investor on the sourcing plan · Report a problem up the chain calmly · Make the case for a factory visit
The 25 sourcing countries
The country you pick changes the prompt. Negotiation norms, how a quote is usually structured, what silence from a supplier means and what counts as a reasonable lead time are not the same in Shenzhen as they are in Istanbul or Guadalajara. Each country carries a short note on how business is done there, and that note is written into the prompt alongside the country name.
China · Vietnam · India · Thailand · Indonesia · Malaysia · Bangladesh · Taiwan · South Korea · Japan · Cambodia · Pakistan · Turkey · Germany · Italy · Poland · Spain · Mexico · Brazil · United States · United Arab Emirates · Egypt · Morocco · Tunisia · South Africa
China is available on the free tier. The other 24 countries are part of premium.
What the free tier includes
5 prompt generations, 30 of the 60 prompts — the finding suppliers and first contact, quotations and hidden costs and samples and quality sections — and China as the sourcing country. All 7 situations are open. You enter an email address before the first generation; that address also gets the free Monday briefing, and you can unsubscribe in one click.
Full access is a single one-time payment of $27. It removes the generation limit, opens the remaining 30 prompts — negotiation, orders, shipping, problems and board and internal reporting — and opens all 25 countries. There is no subscription and nothing recurring: you pay once and keep it.
Common Questions
What does the Sourcing Prompt Generator actually do?
It hands you the prompt an experienced buyer would have written. You pick the situation you are in, answer that situation's questions, then choose from the prompts that fit that moment — there are 60 in the library. Anything the prompt still needs, such as your quantity or your supplier's name, becomes a field you fill in. The tool does not contact an AI model itself: you copy the finished text and paste it into ChatGPT, Claude, Gemini or Perplexity.
Is it free?
The free tier gives you 5 prompt generations, 30 of the 60 prompts, and China as the sourcing country. Full access is a single one-time payment of $27 — not a subscription — which removes the generation limit, opens the remaining 30 prompts and opens all 25 countries.
Which situations can I use on the free tier?
All 7 of them. The free and premium split sits on the prompts, not on the situations, so you can start from any situation on the free tier. What differs is which prompts inside it you can open: the finding suppliers and first contact, quotations and hidden costs and samples and quality sections are free, and the negotiation, orders, shipping, problems and board and internal reporting sections are premium. Locked prompts stay visible so you can see what is there.
Why not just ask ChatGPT the question myself?
You can, and many people do. The difference is what goes into the question. Most sourcing prompts are one line long, so the answer comes back generic. These prompts carry the country context, the trade-specific framing and the follow-up detail that a useful answer depends on — the things an experienced buyer would have specified without being asked.
Are my answers stored or sent anywhere?
The prompt is assembled entirely in your browser and is never transmitted. Your email address and your generation count are kept in your browser's local storage so the tool remembers you on your next visit. The email address you enter is also added to the free Monday briefing list, which you can leave in one click.
This is one tool in The Factory Floor Prompts. If you want a human to check the answer, see the Supplier Risk Diagnostic.
Operated by SourceProGZ Limited (HK) · Payments by Stripe · Founder: Cengiz Gündüz →